Implementing a comprehensive NetSuite solution involved navigating a myriad of complexities, spanning data integration, automation, and compliance. The challenges were multifaceted, requiring meticulous handling of data, precise automation processes, and seamless integration across various operational aspects.
Implementing the integration of Blacksmith with NetSuite presented significant challenges, primarily due to the need for consistent and secure data transfer and integration logs through SFTP, which posed risks of transmission failures and security vulnerabilities. Data migration entailed accurately transferring open AR, AP, master data, and opening balances, ensuring compatibility and integrity between old and new systems.
The FAM implementation required generating fixed assets from asset management proposals, accurately calculating depreciation, and revaluating assets, all of which demanded meticulous data handling and precise calculations. For Capex, creating custom reports to identify capital work in progress and tracking detailed project budgets, remaining budgets, spend-to-date, percentage completion, and in-service totals added layers of complexity to ensure real-time and accurate financial reporting.
Customer invoicing process requires lots of customization based on specific business practices of food industry. Billing automation based on shipment quantity required ensuring that auto-invoicing correctly reflected fulfilled but not yet invoiced quantities, coupled with a reliable email notification system that accurately attached relevant documents. Custom functionality for bill credit certification involved automating weekly credit certifications and bill credits, requiring robust system integration. Automating billing of add-on items, promotion items and discount application required tailored approach to solve special business needs.
Setting up a role-based multilevel custom vendor approval process and ensuring timely and accurate email notifications was another challenge, which required careful planning and execution. Automating vendor statement creation and ensuring timely email notifications with attachments added to the operational intricacies.
Setting up customer and vendor payments through integration, including accurate data mapping and bank account mapping based on subsidiaries and customer/vendor type, presented further challenges.
Lastly, the supply chain implementation required establishing role-based functions for purchasing, inventory management, and order management, necessitating seamless integration across the supply chain processes.
Hours delivered back to the business
SOX compliance in Settlement process automation
Success rate of bot case completion
For functional release of OBT, RTS and OGS
The Challenge
Implementing a comprehensive NetSuite solution involved navigating a myriad of complexities, spanning data integration, automation, and compliance. The challenges were multifaceted, requiring meticulous handling of data, precise automation processes, and seamless integration across various operational aspects.
Implementing the integration of Blacksmith with NetSuite presented
significant challenges, primarily due to the need for consistent and secure data transfer and integration logs through SFTP, which posed risks of transmission failures and security vulnerabilities. Data migration entailed
accurately transferring open AR, AP, master data, and opening balances, ensuring compatibility and integrity between old and new systems.
The FAM implementation required generating fixed assets from asset
management proposals, accurately calculating depreciation, and revaluating assets, all of which demanded meticulous data handling and precise calculations. For Capex, creating custom reports to identify capital work in progress and tracking detailed project budgets, remaining budgets, spend-to-date, percentage completion, and in-service totals added layers of complexity to ensure real-time and accurate financial reporting.
Customer invoicing process requires lots of customization based on
specific business practices of food industry. Billing automation based on shipment quantity required ensuring that auto-invoicing correctly
reflected fulfilled but not yet invoiced quantities, coupled with a reliable
email notification system that accurately attached relevant documents. Custom functionality for bill credit certification involved automating
weekly credit certifications and bill credits, requiring robust system
integration. Automating billing of add-on items, promotion items and
discount application required tailored approach to solve special business needs.
Setting up a role-based multilevel custom vendor approval process and ensuring timely and accurate email notifications was another challenge, which required careful planning and execution. Automating vendor statement creation and ensuring timely email notifications with
attachments added to the operational intricacies.
Setting up customer and vendor payments through integration, including accurate data mapping and bank account mapping based on subsidiaries and customer/vendor type, presented further challenges.
Lastly, the supply chain implementation required establishing role-based functions for purchasing, inventory management, and order management, necessitating seamless integration across the supply chain processes.
What did
BA Software Inc do
To ensure a smooth NetSuite implementation, we meticulously addressed data handling, secure integrations, and precise automation across various functionalities.
First, we implemented robust SFTP protocols for Blacksmith integration, guaranteeing consistent and secure data transfer while mitigating potential transmission failures and security vulnerabilities. Data migration involved the careful transfer of open invoices, payables, master data, and balances, ensuring compatibility and data integrity between the old and new systems.
Detailed planning and rigorous testing ensured the successful implementation of FAM. NetSuite’s custom reporting and scripting features were leveraged to ensure detailed and accurate financial tracking of Capex.
The customer invoicing process underwent extensive customization to fit the food industry’s specific practices. Phased implementation done for customer invoicing and vendor billing process to ensure smooth transition from old to new system.
Customer and vendor payments were set up through integration, with accurate data mapping addressing the complexity of the process.
A thorough needs assessment was conducted to identify the specific requirements of each function within the supply chain. Detailed process maps were created for each supply chain function. This involved outlining each step in purchasing, inventory management, and order management, identifying key touchpoints and dependencies to ensure no aspect of the process was overlooked. NetSuite was customized to fit the unique requirements of supply chain operations. APIs and middleware solutions were employed to facilitate real-time data exchange and synchronization across systems.
Extensive testing was carried out to validate that the system configurations, role-based functions, and integrations worked as intended. Comprehensive training programs were developed and delivered to ensure that all employees understood their roles within the new system and were proficient in using NetSuite for their daily tasks. Change management strategies were employed to manage the transition smoothly, addressing any resistance and ensuring user buy-in.
The Results
- Achieved secure and reliable data transfer with all the integrations.
- Streamlined invoicing, billing and payment processes
- Optimized supply chain process
- Ensured compatibility and data integrity through successful data migration.
- Achieved precise asset management and financial tracking
- Facilitated smooth user adoption
